Open Position: Program Coordinator

Application deadline: Friday, April 13, 2018.  Details below.


Job Summary

The Program Coordinator is a full-time position supervised by the Executive Director.  The position supports the development and delivery of membership, advocacy and educational programs offered by Preservation Texas.   The Program Coordinator is based in the organization’s administrative office in Austin, with travel required as needed including opportunities to work from the organization’s farm and ranch near Kosse, Texas.


$40,000 with benefits per Personnel Policy

Essential Duties and Responsibilities

General Operations

  • Reception – serve as central information point for organizing and answering general inquiries by telephone, e-mail and mail and referring others as appropriate
  • File management – maintain vertical files on properties, preservation issues and organizations
  • Website – update and keep current with information about PT’s programs including preservation advocacy issues and alerts, educational programs, endangered places, membership directory

Membership Programs

  • Maintain an accurate database of members, donors, prospects and all other contacts
  • Send renewal and thank-you letters
  • Coordinate mailings, including group e-mails, newsletters, invitations, announcements and similar items
  • Develop and maintain accurate lists of preservation organizations, professionals, appointed and elected officials, contractors, suppliers, property owners and others as member and donor prospects
  • Establish and maintain regular communication with current and prospective members statewide to ensure that advocacy and educational programs support the unmet needs of the preservation community’s diverse constituencies
  • Ensure maximum member engagement in PT programs and events

Advocacy Programs

  • Serve as principal point of contact for Most Endangered Places program and develop a system for receiving regular status updates and continued publicity in support of those sites
  • Assist the executive director in working with members and other organizations to identify emerging preservation threats at the local, state and federal level and recommend potential action by Preservation Texas’s board of directors
  • Develop original content and solicit contributions of content for PT’s website, newsletters and educational programs that address advocacy issues and support advocacy needs
  • Coordinate the planning and delivery of a biannual Advocacy Day in Austin in conjunction with the Legislative Session (odd-numbered years)
  • Coordinate the biannual Honor Awards program including solicitation of nominations and planning of the Honor Award ceremony as part of the biannual Advocacy Day (odd-numbered years)

Educational Programs

  • Assist the Executive Director in working with the Organizational Visibility committee in the development of local and regional educational programs
  • Work with members and related organizations to ensure that educational programs meet the needs of the diverse preservation community in Texas (property owners, professionals, advocates, government officials, volunteers)
  • Develop partnerships with like-minded organizations to collaborate on existing educational programs to include increased Preservation Texas participation and enhance their preservation content
  • Recruit and manage program speakers, moderators and participants
  • Manage the event registration system and development of related printed materials and online information
  • Promote the educational programs to ensure maximum participation

Additional Requirements

  • Must be interested in and have a natural curiosity about historic preservation, architecture and history in Texas
  • Must be comfortable working independently, both in an office setting and “in the field” making presentations and working collaboratively with stakeholders
  • Applicants will need a college degree and at least three years of nonprofit/government or similar working experience
  • Proficient in working with Apple computers with the ability to learn to use new technology (currently using Neon as a membership database, Vertical Response for e-newsletter communication, and a WordPress-based website)
  • Strong verbal and written communication skills are essential
  • Detail oriented, strong time-management skills and collaborative spirit

How to Apply

Please e-mail as a single PDF:

  • cover letter addressed to Evan Thompson, Executive Director
  • resume including two professional references
  • a short writing sample (preferably related to history, architectural history or a related topic)

No telephone inquiries please.